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Companies of all kinds and sizes are focusing more and more on finding the most adequate GRC (Governance, Risk, and Compliance) and SoD (Segregations of Duties) solutions.

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Increased licensing costs. Security. Breaches. Hackers. Budget cuts. Downsizing. 

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The more Security and SAP Licensing Managers that Xpandion works with, the more confirmation we receive that there is a distinct difference in the actions taken by successful managers vs.  unsuccessful managers.  Using ProfileTailor Dynamics/ LicenseAuditor these successful managers implement specific action items which are the only ones possible to increase ROI and decrease TCO in the world of SAP.

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Although this topic may generate a lot of excitement among some of you – it's not a formal SAP licensing type (yet). However, it might make sense to consider it, since using LicenseAuditor, we often see organizations of 10,000+ SAP users with a daily average use of only 800 actual users - or less. These organizations have recently started to talk with us and SAP about licensing according to concurrent users.

What is licensing by concurrent users?

In this method of licensing, the organization is buying an amount of users who can work simultaneously. If the organization has bought X concurrent users, then, when the X+1 user tries to log-in, he or she will be turned off and will have to wait until another user logs out.
Each license based on this method would cost considerably more than licensing by named users. However, there will be significantly fewer licenses needed, so, it is a more "honest" approach, and it makes more sense to organizations. Furthermore, you would be able to support different SAP systems with different numbers of licenses for each system.
The idea is: "if you don't need a license, don't pay for it", especially when dealing with very expensive licenses.

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Though most SAP programmers are reliable, serious professionals, there are a few who are intent on harming their organizations – and because of these few, we are rightfully afraid of the power of SAP Programmers. They almost always have a significant number of authorizations in the production system - and access to almost every part of the system.

Because of this clear threat, for the last few years I have been a strong advocate in pushing the idea that programmers shouldn't have access to production systems; they should only have access to DEV and QA systems - and if there’s a real bug in production – they can use a special username to perform a debugging for a limited time. Unfortunately, the idea was premature and I wasn't able to convince any of the organizations I worked with about the importance of segregation of duties and reduction of absolute power to any one user.

They always said that they trusted their programmers….mistake.


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“Dormant” SAP users

Some licensing-optimization tools for SAP, including ProfileTailor LicenseAuditor claim that they can identify “dormant user accounts”. Some customers don’t understand what this means and say – we identify dormant user accounts by ourselves – just look at table ‘USR02’ and see the “last logon date” – what more do I get from Xpandion?

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